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05 November 2015

ESOS - What to do if you are going to be late

ESOS Update - as set out in the Environment Agency ESOS Newsletter Issue 7 - November 2015

One month to go

With one month to go, we hope you're all getting ready to submit your notification of compliance.

Letters to organisations

In the last few weeks we have sent out a final reminder letter to organisations which may qualify for the scheme. These letters outline our enforcement approach (explained in the last newsletter - see previous Carbon Energy news item), as well as re-iterating the need for organisations to assess whether they qualify and take the necessary steps to comply if they do.

These letters were addressed to the company secretary. Organisations that received a letter but believe they are not subject to ESOS can let us know that they don't qualify here (if they haven't informed us already). We will record this so that they don't receive further communications.

If you are going to be late

Last month we summarised the Environment Agency's enforcement approach for ESOS via issue 6 of the newsletter (see previous Carbon Energy news item). This included making you aware that we would not normally expect to take enforcement action for late notification provided it is received by 29 January 2016, and giving until 30 June 2016 for organisations committed to achieving ISO 50001 certification as a form of compliance.

If you know that you are not going to meet the 5 December 2015 deadline, for whatever reason, you need to inform us by that date using the online portal www.gov.uk/guidance/energy-savings-opportunity-scheme-esos#what-to-do-if-youre-not-compliant-by-5-december-2015. This 'Intent to Comply' notification will ask you to provide the following information;

• Organisational group name

• Trading name

• Registered office location

• Company registration number

• Whether the notification is on behalf of a trust

• Overseas parent name

• Number of organisations covered by the notification

• Contact details for a day to day contact

• Contact details for the board director that will be signing off your full ESOS compliance

• The principal reasons you are going to be late

• What you have left to do after the deadline

• When you expect to be compliant

• Whether you have appointed a lead assessor yet and if so their name, contact details and professional body.

• If you are going to comply fully via ISO 50001, your certification body and whether you have evidence from them that you are on target to comply by 30 June 2016.

You are advised to do as much as you can before the deadline and keep evidence of this in your evidence pack. Please submit your notification of compliance as soon as you can.